Brasschaat Open Golf & Country Club

Brasschaat Open Golf NV and Brasschaat Open Golf VZW, collectively known as and hereafter referred to as Brasschaat Open Golf, attaches great importance to the protection of your personal data and that your privacy is respected. In this privacy statement, we want to provide clear and transparent information about what data we collect and how we handle personal data. We do everything we can to guarantee your privacy and therefore handle personal data with care. In all cases, Brasschaat Open Golf complies with the applicable laws and regulations, including the General Data Protection Regulation (Regulation EU 2016/679).

This means that we will in any case:

• Process your personal data in accordance with the purpose for which it was provided, these purposes and type of personal data are described in this privacy statement.
• Limit the processing of your personal data to only those data that are minimally necessary for the purposes for which they are processed.
• Ask for your explicit consent if we need it for the processing of your personal data.
• Have taken appropriate technical and organisational measures to ensure the security of your personal data.
• Do not pass on personal data to other parties, unless this is necessary for the execution of the purposes for which they were provided.
• Be aware of your rights regarding your personal data, want to point them out to you and respect them.

We are responsible for the processing of your personal data. If, after reading our privacy statement, or in a more general sense, you have any questions about this or wish to contact us, you can do so using the contact details below:

Brasschaat Open Golf
Miksebaan 248
2930 Brasschaat
E-mail: manager@brasschaatgolf.be
Phone: 03 653 10 84

To whom is this privacy statement addressed?

This privacy statement applies to all our current and former members, volunteers, participants in activities, persons who show or have shown interest in our activities, services or products, customers and suppliers.

Why do we process which personal data?

Your personal data will be processed by Brasschaat Open Golf for the execution of the following purposes and legal grounds:

• Administration of working members: General Meeting (Legitimate interest, Legal obligation)
• Administration of volunteers (Legitimate interest, Legal obligation)
• Administration of participants in sports competitions (Legitimate interest)
• Communication with working members (Legitimate interest)
• Communication with volunteers (Legitimate interest)
• Communication with participants in sports competitions (Legitimate interest)
• Administration of directors: Board of Directors (Legitimate interest, Legal obligation) - Insurance of members (Contractual basis)
• Insurance of volunteers (Legitimate interest, Legal obligation) - Communication with directors (Legitimate interest)

When we ask for your consent for the processing of data, you always have the right to withdraw the consent.

For the above purposes, we may request and/or process the following personal data from you:

• First name, nickname, last name
• Adres (private)
• Phone number (private)
• E-mails (private)
• E-mail address (work)
• Date of birth, age
• Gender
• Birthplace
• Nationality
• National register number
• Images

We only collect personal data that you provide to us in various ways (e.g. registration forms, forms and contact forms on our website, personal/telephone/e-mail contact,...). We do not collect personal data from third parties.

We only use the data collected for the purposes for which we obtained the data.

Provision of personal data to third parties - processors

We may provide the data you provide to us to third parties if this is necessary for the execution of the purposes described above. For example, we use a third party (external service provider) for:

Storing and processing data in the Cloud (via a Cloud Service Provider such as Assist) - Insuring our members, participants and volunteers (through a federation or umbrella organisation, an insurance company or broker)

We never pass on personal data to external service providers (processors) with whom we have not concluded a processing agreement (or the same provisions have been incorporated into the contract conditions).

Of course, we make the necessary agreements with external service providers (processors) to guarantee the security of your personal data.

Disclosure to third parties - recipients

We share personal data with the following third parties:

• Insurance Broker
• insurance company

Of course, we make the necessary agreements with these parties to guarantee the security of your personal data and to guarantee that your data will be treated confidentially. Furthermore, we will not pass on the data you provide to other third parties (provide other parties), unless this is required and permitted by law. At no time do we sell or rent your personal data to third parties. We also never pass on your contact details to third parties for commercial purposes. We may, however, share personal data with other third parties if you give us (written) permission to do so. You have the right to withdraw this consent at any time, without affecting the lawfulness of the processing prior to its withdrawal. We do not provide personal data to parties located outside the European Economic Area.

How long do we keep your data?

Brasschaat Open Golf does not store personal data any longer than necessary to achieve the purpose for which it was provided, taking into account the period that is necessary to comply with the legal requirements (including in the field of accounting). However, retention periods may vary depending on the purpose.

• Administration of active members: General Meeting (5 years after termination of membership, unless otherwise stipulated by law.)
• Administration of volunteers (5 years after termination of membership, unless otherwise stipulated by law.)
• Administration of participants in sports competitions (5 years after termination of membership, unless otherwise stipulated by law.)
• Communication with working members (5 years after termination of membership, unless otherwise stipulated by law.)
• Communication with volunteers (5 years after termination of membership, unless otherwise stipulated by law.) - Communication with participants in sports competitions (5 years after termination of membership, unless otherwise stipulated by law.)
• Administration of directors: Board of Directors (5 years after termination of membership, unless otherwise stipulated by law.)
• Insurance of members (2 years after termination of membership, unless otherwise stipulated by law.)
• Insurance of volunteers (5 years after termination of membership, unless otherwise stipulated by law.)
• Communication with directors (5 years after termination of membership, unless otherwise stipulated by law.)

How do we protect your data?

We have taken appropriate technical and organisational measures to protect your personal data against unauthorised access, use, loss or disclosure (... infringements, loss and unlawful processing...). For example, we have taken the following measures;

• All persons who can access your data on behalf of Brasschaat Open Golf are obliged to maintain confidentiality
• We have a username and password policy on all our systems

Should an incident occur in which your data is involved, you will be personally notified in the circumstances provided for by law.

Your rights regarding your data

You have the right to inspect and copy the personal data concerning you.

You have the right to have your data corrected and completed if your data is incorrect or incomplete.

You have the right to erasure (deletion) of the personal data that we have received from you, and which is no longer strictly necessary for the purposes for which it was processed. However, we reserve the right to determine whether your request is justified.

You have the right to restrict data processing : if you object to the processing of certain data, you can ask for this processing to be stopped.

You can also object to the way in which certain of your personal data is processed. For example, you have the right to object to the use of your personal data for direct marketing purposes (via unsubscribe options in e-mails).

You also have the right to have the data you provide transferred by us to yourself or directly to another party on your behalf.

You can contact us via the address at the top of this privacy statement to exercise your rights, accompanied by a motivation for your question. We may ask you to provide identification before we can comply with the aforementioned requests.

No category of persons will be subject to any form of automated decision-making or profiling.

Complaints

If you have a complaint about the processing of your personal data or about the exercise of your rights, we ask you to contact us directly.

You always have the right to lodge a complaint with the supervisory authority in the field of data protection:

Data Protection Authority (DPA)
Rue de la Presse 35 1000 Brussels
commission@privacycommission.be

Changes to our Privacy Notice

Brasschaat Open Golf reserves the right to amend its privacy statement at any time. We will make an announcement of this change on our website. The page was last modified on 20/10/2024.

Older versions of our privacy statement will be stored in our archive. Send us an e-mail if you would like to consult it.